The interested person, department or institution, within the university or overseas, must complete the agreement application form which can be found on the webpage of the Secretariat of International Relations. This form must be submitted along with the following: Institution's background information and justification of the agreement (benefits and advantages resulting from this partnership). Supports of legitimacy of the institution and its legal representative (constitutive act, internal regulations, authorization of signatory for committing the institution, identification document of legal representative)
This information will be presented by the Secretariat of International Relations to the Academic Council of UCAB to be discussed and approved. The international agreements requiring economic resources that are not included on UCAB regular budget will require also the approval of the Administrative Council.
Once approved by the Academic Council, the Secretariat of International Relations will prepare the drafts for the framework and specific agreements and will submit these to the counterpart. Once the suggestions from the counterpart are incorporated, the agreements will be referred to UCAB Legal Advisor Office. If there are corrections from the Legal Advisor it will be notified to the counterpart and, if necessary, renegotiated. These agreements will be ready for the University President's signature once both institutions agree to all terms.
Once the framework and specific agreements are signed and stamped by the University President of UCAB in duplicate, these are sent to the counterpart of its signature. Then, the counterpart sends back to UCAB one of each original agreement already signed and stamped by their legal representative. The UCAB Secretariat of International Relations will scanned the received documents and will send this digital files to the General Secretariat and the academic and/or administrative units responsible for the development of the partnership activities. The original documents will be filed by the Legal Advisor Office.
3
